Project Assistant / Project Management Office / Virtual Assistant (m/f/d)
remote / Mailand, Italy
Since 2008 we have successfully provided our renowned clients with professional consulting, training, and project/assistance services in the field of office and project management.
Welcome to PLU and the world of top-level decision-makers!
Do you want to impress with your organizational talent and proactive approach? Are you ready to support executives, entrepreneurs, and project managers at the highest level?
Possible Tasks in Our Cross-Industry Client Projects:
- Interface function with all management levels, clients, and teams (stakeholder management)
- Project coordination & project management office (the PMO is the organizational backbone of any large-scale project)
- Creation and revision of professional presentations and charts for a C-Level audience.
- Reporting and controlling tasks
- Preparation and follow-up of meetings and workshops
- Besides PMO projects, we also have some projects that are solely Executive Support being a virtual PA / EA with focus calendar management
Requirements
- As an assistant you are the communication interface – so communication is THE key skill of the role. We have a high number of assignments with first project language German, and a few ones with project language English. That is why we can only consider your application if you have either a C1-level in German or C1-level in English, or in both of course. Not sure about your level? Then check this link: https://www.coe.int/en/web/common-european-framework-reference-languages/table-1-cefr-3.3-common-reference-levels-global-scale
- Proven work experience in an assistant or PMO role (project assistant, junior project manager, PMO consultant, project controlling, executive assistant, virtual assistant)
- Strong multitasking and time management skills, enjoyment in second-line management
- Hands-on-Mentality, flexibility and e.g. willingness to travel to Germany if needed
- Confident communication and professional demeanor when interacting with demanding executives
- Proficient in Microsoft365 and affinity for modern tools (e.g. SharePoint, MS Project, Jira, Confluence, Miro)
- Successfully completed studies (e.g., humanities, social sciences, business administration, foreign languages) or completed vocational training
- Nice to have: experience with agile PM methods like Scrum and any project management certificates such as IPMA, Prince2 etc.
What We Offer:
- The friendly and open team at PLU supports you behind the scenes during the projects. We prefer equal collaboration, no top-down or “I’m the boss” attitude.
- Advance your career through exciting and challenging projects with top companies and brands.
- Gain experience working in international project management roles or as a virtual executive assistant
- Some projects offer you the opportunity for business trips to get to know the DACH region and the client company on-site.
- We can set up a local terminated working contract or a freelance contract with you depending on the client’s needs and your preferences
- If needed our talents receive professional, practical virtual training and coaching through the PLU Campus on demand and have the possibility to gain our “Top Assistant Certificate”.
- We promote cross-project best practice sharing between the PLU consultants
- Opportunities to connect with exciting companies and insights into various industries
If this resonates with you, we look forward to meeting you!
Contact, Questions & Applications:
bewerbung@plu.de | +49 89 2323 916 9-0
Application: In a hurry? A CV in PDF format or a social media message via LinkedIn for a first impression is enough. Quick feedback guaranteed! If you’d like to send a cover letter, just 2-3 sentences focusing on your motivation, earliest possible start date, and salary expectations will suffice. Otherwise, please provide your CV in PDF format and certificates by the time your interview is scheduled.
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